Terms of Service

Welcome to Yapflo. These Terms of Service (“Terms”) govern your access to and use of the Yapflo platform at yapflo.com and related services (collectively, the “Service”), operated by Yapflo, Inc. (“Yapflo,” “we,” “us,” or “our”).

By creating an account, accessing, or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

Yapflo is a video collection platform that enables video producers (“Producers”) to create projects, define recording tasks, and send short-lived recording links to their clients (“Clients”). Clients use these links to capture video footage directly from their device's browser without creating an account. Producers then review and manage the collected footage through the Service.

You must be at least 18 years old and capable of entering into a binding agreement to use the Service as a Producer. Clients accessing recording links must be at least 13 years old. If you are using the Service on behalf of a business or organization, you represent that you have the authority to bind that entity to these Terms.

4.1 Producer Accounts

To use the Service as a Producer, you must create an account with a valid email address and password. You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to notify us immediately of any unauthorized use.

4.2 Clients

Clients do not create accounts. Clients access the Service through token-based recording links shared by a Producer. By using a recording link, a Client agrees to these Terms.

5.1 Producer Content

Producers retain full ownership of all project data, creative briefs, shot lists, and other non-video content they create within the Service. We do not claim ownership of your content.

5.2 Client Recordings

Video and audio recordings captured by Clients through the Service (“Takes”) are owned by the Producer who created the associated project. By using a recording link and submitting a recording, the Client grants the Producer a perpetual, irrevocable, worldwide license to use, reproduce, modify, and distribute the recording for any purpose related to the Producer's business.

It is the Producer's responsibility to obtain any additional consents, releases, or permissions from their Clients as required by applicable law, including but not limited to model releases, right of publicity consents, and any industry-specific requirements.

5.3 License to Yapflo

By uploading or submitting content through the Service, you grant Yapflo a limited, non-exclusive, worldwide license to host, store, transmit, and display your content solely as necessary to provide, operate, and improve the Service. This license terminates when you delete your content or close your account, except where retention is required by law or as described in our Privacy Policy.

We do not use your video content to train machine learning models.

6.1 Plans

Yapflo offers multiple subscription tiers, including a free tier and paid plans (currently Pro and Business). Features, storage limits, and pricing for each plan are described on our website and may change from time to time with reasonable notice.

The free tier includes Yapflo branding on Client-facing recording links and pages. Paid plans remove this branding and unlock additional features.

6.2 Billing

Paid subscriptions are billed on a recurring monthly basis through Stripe. By subscribing to a paid plan, you authorize us to charge your payment method on file at the beginning of each billing cycle.

6.3 Cancellation

You may cancel your paid subscription at any time through your account settings. Cancellation takes effect at the end of your current billing period. You will retain access to paid features until that period ends. We do not provide prorated refunds for partial billing periods.

6.4 Inactive Accounts

Inactive accounts may have data removed after 90 days. An account is considered inactive if the free trial has expired and no active paid subscription exists. We will make reasonable efforts to notify you before any data removal.

6.5 Downgrades

If you downgrade from a paid plan to the free tier or to a lower-priced plan, the change takes effect at the end of your current billing period. If your existing usage exceeds the limits of your new plan (e.g., storage), you may be required to remove content to comply with the new plan's limits. We will provide reasonable notice before restricting access to content that exceeds your plan's limits.

6.6 Price Changes

We may change subscription pricing with at least 30 days' advance notice. Price changes take effect at the start of your next billing cycle following the notice period. Continued use of a paid plan after a price change constitutes acceptance of the new pricing.

You agree not to use the Service to:

• Upload, record, or distribute content that is illegal, obscene, defamatory, threatening, harassing, or that violates any third party's rights, including intellectual property and privacy rights
• Record individuals without their knowledge or consent where required by applicable law
• Use recording links to collect content unrelated to legitimate video production purposes
• Attempt to gain unauthorized access to the Service, other users' accounts, or our infrastructure
• Interfere with or disrupt the integrity or performance of the Service
• Use the Service to distribute malware, spam, or other harmful content
• Circumvent or manipulate any security features, access controls, or usage limits of the Service
• Resell, sublicense, or redistribute access to the Service without our prior written consent
• Use automated tools, bots, or scripts to access the Service except through our officially supported integrations

We reserve the right to suspend or terminate your account if we determine, in our sole discretion, that you have violated these Terms.

Recording links are generated by Producers and are intended for specific Clients and projects. Links are token-based and time-limited, expiring after the window set by the Producer. Yapflo is not responsible for recording links that are shared beyond their intended recipients by the Producer or Client.

Producers are responsible for ensuring that their Clients understand they are being recorded and that appropriate consent has been obtained.

Certain features of the Service use third-party AI services, including OpenAI, to generate suggestions such as shot lists, creative briefs, and project templates based on Producer-provided inputs. By using these features, you acknowledge that your text inputs (such as project descriptions, client names, and creative notes) may be transmitted to OpenAI for processing. Video and audio content is never sent to third-party AI services.

AI-generated suggestions are provided for convenience and creative inspiration. They do not constitute professional advice, and you are solely responsible for how you use them.

The Service, including its design, features, code, documentation, and branding, is owned by Yapflo and protected by intellectual property laws. These Terms do not grant you any right to use Yapflo's name, logo, or trademarks without our prior written consent.

The Service is provided “as is” and “as available” without warranties of any kind, whether express, implied, or statutory. To the fullest extent permitted by law, Yapflo disclaims all warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

We do not warrant that the Service will be uninterrupted, error-free, or secure, or that any defects will be corrected. We do not warrant that video recordings will be successfully captured, uploaded, or retained in all circumstances. You acknowledge that network conditions, device capabilities, and browser compatibility may affect recording quality and reliability.

To the fullest extent permitted by law, Yapflo and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of the Service, including but not limited to loss of data, loss of revenue, or loss of business opportunities.

Our total aggregate liability for any claims arising under these Terms shall not exceed the amount you paid to Yapflo in the twelve (12) months preceding the event giving rise to the claim, or one hundred dollars ($100), whichever is greater.

You agree to indemnify, defend, and hold harmless Yapflo and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any third party's rights, including intellectual property or privacy rights; or (d) any content you upload, record, or submit through the Service.

14.1 By You

You may close your account at any time by contacting us. Upon account closure, we will delete your account information and associated content in accordance with our Privacy Policy.

14.2 By Yapflo

We may suspend or terminate your account at any time, with or without cause and with or without notice, if we believe you have violated these Terms or if continued access poses a risk to the Service or other users. In cases of termination for cause, you will not be entitled to a refund of any prepaid fees.

14.3 Effect of Termination

Upon termination, your right to access the Service ceases immediately. We may retain certain information as required by law or as described in our Privacy Policy. Sections of these Terms that by their nature should survive termination will survive, including but not limited to Sections 5 (Content Ownership), 11 (Disclaimer), 12 (Limitation of Liability), 13 (Indemnification), and 15 (Governing Law).

These Terms are governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania, without regard to its conflict of law principles. Any disputes arising under these Terms shall be resolved exclusively in the state or federal courts located in Philadelphia, Pennsylvania, and you consent to the personal jurisdiction of such courts.

We may update these Terms from time to time. If we make material changes, we will notify you by updating the “Last Updated” date at the top of these Terms and, where appropriate, through the Service or by email. Your continued use of the Service after any changes constitutes acceptance of the updated Terms.

• Entire Agreement: These Terms, together with our Privacy Policy, constitute the entire agreement between you and Yapflo regarding the Service.
• Severability: If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.
• Waiver: Our failure to enforce any right or provision of these Terms does not constitute a waiver of that right or provision.
• Assignment: You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations without restriction.

If you have questions about these Terms, contact us at:

Yapflo, Inc.
Email: hello@yapflo.com
Website: yapflo.com